M-Files partnered with Esri Finland to develop a customised GIS-based information management solution for land use, town planning, construction supervision and municipal services. The system includes map and geographic information, process-based enterprise resource planning, as well as case and document management systems. The total value of the system is ˆ12 million.
The City of Vantaa is in the process of rebuilding its land use, construction and environmental planning by switching to a process-based information and enterprise resource planning system that guides its users while providing up-to-date and accurate information. With the comprehensive solution, the aim is to reduce the number of separate systems in order to avoid the unnecessary copying of information and having the information scattered across several systems. Integrating geographic information into the comprehensive solution makes it possible to link documents and other topical data to map data, which boosts the operation while reducing costs. The comprehensive solution also covers project management and cooperation between different interest groups, and it can be used remotely on mobile devices.
“In our vision for the future, residents, companies, interest groups and the city authorities come together to create information and develop the city and its services via a virtual city model. To realise this vision, we need a comprehensive solution that serves not only the citizens, but also different interest groups and the personnel of the city,” explains city of Vantaa Deputy Mayor, Hannu Penttil?.
“In the future, the information generated in land use projects from start to finish, i.e. from zoning to construction, will form a digital system that contains geographic information. Processing of information will be more efficient across the organisation thanks to the comprehensive process management system, which eliminates unnecessary manual processes and makes all the up-to-date information readily available to the experts. Dynamic information management has the potential to increase efficiency by as much as a third,” estimates Henry Westlin, chair of the project steering group and engineer from the city of Vantaa.
“We are delighted to have this chance to help the city of Vantaa realise its vision by offering modern tools for making Vantaa a digital and interactive city of the future. Our solution is based on the ArcGIS platform which enables agile and more open solution development processes with improved accessibility. Executing planning process tasks using a single smart and cloud-based geographic information platform takes operation methods and know-how to a whole new level while enabling open interaction between different parties,” says Janne Honkonen, CEO of Esri Finland Oy.
The process-based enterprise resource planning tool chosen for the solution is the M-Files information management solution, which also covers case management, project management (project cooperation), document and file management, and archiving. The processes are coordinated with a records management plan (RMP) that improves process quality and efficiency.
“M-Files is especially advantageous when it comes to integrating resource management planning and information management, as it allows the processes and the resulting documents to be handled in line with the RMP from start to finish. This makes it possible to integrate all information into the operational business and to handle and control the information dynamically through the processes. In order to facilitate making the right decisions, an information system must provide a vantage point for all data that affects decision-making,” says M-Files CEO, Miika M?kitalo.
The contractors working under Esri Finland Oy and M-Files in the project are Vianova Systems Finland Oy and Nebula Oy. The Vianova solution Novapoint provides the city of Vantaa with a planning application, while Nebula provides the tools to use it as a cloud service.